All title classification actions are prepared by the Classification and compensation Division (C&C) of the Department of Citywide Administrative Services (DCAS). C&C reviews agency requests for the creation of new titles, the consolidation/ broadbanding of existing titles and the update of existing titles. After review of a proposal, C&C will inform the agency of its determination.
A. New Titles
Agencies may request that a new title be created if no current titles adequately address their needs.
B. Broadbanding/Consolidation of Existing Titles
Agencies may propose combining existing titles at approximately the same salary level, which do similar or related work, into one title. This horizontal combination of titles is called "broadbanding". The vertical combination of two or more titles in a promotion series at different pay levels into one title, often with assignment levels, is called "consolidation".
C. Updating Class Specifications
Agencies may propose updating the class specification for a title if changes in technology or organization structure require such a change.
A. Requests for Creating a New Title or Broadbanding/ Consolidation Existing Titles
Agencies seeking to create a new title or to broadband/consolidate existing titles must submit a written request to the Deputy Commissioner for Citywide Personnel Services (CPS). This request must explain the reasons for the action sought and must provide the following information about the proposed new or broadbanded/consolidated title.
1. Title name;
2. Salary or salary range (with justification);
3. Duties, responsibilities and typical tasks;
4. Qualification requirements (with justification);
5. Proposed lines of promotion, if any;
6. Jurisdictional Class - (for a new title) i.e., whether the title will be in the Competitive, Labor, Non-Competitive, or Exempt Class. If the title is proposed to be Exempt or Non-Competitive Class, the submission must include a justification and the number of positions;
7. An organization chart showing the reporting structure of the new title; and
8. Cost-benefit analysis, where appropriate.
If the proposed new title is to be Non-Competitive or Exempt, it will be assigned a temporary title code number to be used until the formal classification procedure is complete. This involves holding a public hearing and getting approval by the Mayor and the State Civil Service Commissioner of DCAS.
B. Requests to Update Titles
Agencies seeking to change the class specification for a title should first check with C&C to obtain the latest class specification or Notice of Examination, if more recent. If changes are, indeed, required, the agency must send a letter to the Deputy Commissioner (CPS) describing the necessary changes and the reason(s) for these changes. Any revised specifications will be adopted by the DCAS Commissioner.
C. Distribution of Revised Classification Information
C&C will periodically distribute Title Routings, Class Specification Routings and Classification Directory and Index Amendment Transmittals to agency personnel officers. The FISA and PRISE computer system Title Tables will also be updated with the latest classification information.
William J. Diamond
Commissioner
